Report Title: Accrual
Category: AP
Available to: All users
Pricing Package: Basic
Overview
The Accrual Report returns Invoices that have not been exported as of a certain date but should hit the relevant period
For users running accrual-based accounting, the Accrual Report will be especially helpful when trying to gather invoices that may (a) hit the fiscal period of interest, and (b) have not yet been exported to their accounting system.
Dashboard View
Filters
| Filter | Meaning |
|---|---|
| Group | Group of locations to run the report on. To run the report on all location, leave this blank. |
| Location | To run a report for a single location, select the location's Group, and choose the location from the dropdown. |
| Invoice Date Range | A date must be selected, so either choose a pre-filled Date Range including today's date, yesterday, the last 7 days, month to date, last 30 days, last 3 months, last 1 year, or a custom Date Range. |
| Invoice Date | Mandatory date field that is pre-populated if a Date Range is selected, or can be manually populated by entering a start and end date. These dates are inclusive, meaning 06/01/19 will return data from June 1st as well. |
| After Export Date | If chosen, the report will include only invoices that (1) have not been exported yet, and (2) were not exported after the given "After Export Date." This is commonly used for historical accruals. |
| Vendor | To view un-accrued invoices from a particular vendor |
| Pre-populated with the user's email address. Additional emails can be included by appending other comma-separated emails. |
Data
| Column | Meaning |
|---|---|
| Location | Location specified on the invoice |
| Department/Store | If relevant, this is the department code / company code specified on the invoice |
| Vendor | Vendor, as it's read on the invoice |
| Invoice Number | Invoice number, as it's read on the invoice |
| Invoice Date | Invoice date, as it's read on the invoice |
| Posting Date | Either the Posting Date as it's specified on the invoice, or the Invoice Date if Posting Date is blank. |
| Account | GL Account Split summary of of the specified invoice |
| Amount | Sum of the spend for the above GL Account |
| Approved Status | Approved status determined by approval state in Plate IQ. |
| Approver | User who approved |
| Memo | Memo added to invoice (if applicable) |
| Issue | (If the invoice was flagged) |
Sample
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