Payment Register

Modified on Mon, Oct 27 at 5:02 PM

The Payment Register Report highlights all payments - including checks, ACH, and vCard issued during a specified time period. This report provides visibility into outgoing cash flows, tracks payments made to various recipients, monitors transaction volumes, and facilitates reconciliation with your bank accounts.

Filters

You can customize your report using these filters:

Filter	Description
Bank Account	Select a specific bank account or view all accounts
Group	Filter by group of locations; “All” for all groups
Location	Choose a location within the group, or view all locations
Payment Provider	Filter by payment method (ACH, Check, Offline, vCard, or All)
Payment Date	Choose a pre-filled date range or set a custom date range
Vendor Name	Payments from a specific vendor
Include Scheduled Payments	Include or exclude payments marked as scheduled (Yes/No)

Field Descriptions

Field	Description
Payment Date	Date payment was sent
Payment Number	Unique ACH, Check, or vCard number
Payment Method	Type of payment (ACH, Check, Offline, vCard)
Location Name	Location associated with the payment
Bank Account Name	Account from which payment was made
Vendor Name	Vendor name
Amount	Total payment amount
Invoices	IDs of invoices fulfilled in this payment
Accounting Vendor ID	Vendor identifier in your accounting system
Approval Information	Approver name and approval time (NEW)
Is Scheduled	Indicates if payment is scheduled or immediate

How to Use

Monitor Cash Outflows: Instantly track outgoing payments by bank account, date, and payment method for tight financial control.
Audit Approval Workflow: Review approver names and approval timestamps for compliance and audit purposes.
Reconciliation: Match payments, vendors, and invoices easily with your accounting and banking records.
Vendor Tracking: Find all payments to specific vendors and view details across all payment types and locations.

Access Model

Category: Payments

Availability: Report available to all users with Vendor Pay access, across all plans.